and Approved at the October 2015 Executive Meeting
The Title of the Association
shall be ‘Manchester and District Golf Captains’.
Membership of the Association
shall be confined to Gentlemen Captains and Ex-Captains
of Golf Clubs situated not more than 25 miles from the Town
Hall, Manchester. At the discretion of the Executive the
following Gentlemen shall also be eligible.
a) Captains and Ex-Captains
of clubs on the fringes of the above mentioned radius.
b) Captains and Ex-Captains of clubs outside the said radius
residing within the said radius.
All applications for membership
shall be subject to the approval of the Executive.
The objective of the body is
to provide the opportunity for the further development of
friendships amongst the Gentlemen Golf Captains of Clubs
situated within the Manchester and District area. This will
be achieved by the operation of a Golf and Social Programme
designed to address the evolving requirements of the membership
and to foster relationships with other Golf Captains Groups.
Officers and the Executive
The governing body of the Association
shall be called the Executive and the control and management
shall be vested in it.
The Officers of the Association
shall be The President, Captain, Vice Captain, Honorary
Secretary and Honorary Treasurer.
The Executive shall consist
of the Officers and a Committee of not more than nine members
of the Association along with the Vice Presidents as detailed
in Rule 5.
The Chairman of all Executive
meetings shall be the Captain but in his absence, the Vice
Captain will deputise. In the event of a tie in voting,
the Chairman of the Meeting shall have an additional casting
Any five members of the Executive
shall form a quorum at any meeting.
The Executive shall meet at
least four times a year.
The President, Captain, Vice
Captain, Honorary Secretary and Honorary Treasurer shall
be proposed, seconded and elected at the Annual General
Meeting for a period of twelve months. The Honorary Secretary
and The Honorary Treasurer shall be eligible for re-election.
Executive Members shall be
proposed, seconded and elected at the Annual General Meeting
and they shall serve for a period of three years. They shall
be eligible for re-election.
Any member who is proposed
and seconded may seek election to the Executive at the Annual
General Meeting by application to the Hon. Secretary which
must be received not later than 30 days prior to the date
of the AGM.
Where an Election of the Executive
requires a contested vote a secret ballot will be conducted
using tellers appointed by the Hon. Secretary.
There shall be three sub-committees,
Competition & Match, Social and Membership each consisting
of a Chairman plus at least two other Committee Members.
The Executive shall have the
power to fill any casual vacancies on the Executive Committee
until the next Annual General Meeting.
A sub-committee made up of
the President, Captain, Immediate Past Captain, Vice Captain,
Secretary and chaired by a Senior Vice President, co-opted
by the Executive, shall nominate the President and Vice
Captain for the following year subject to the approval of
All former Captains, including
the retiring Captain, shall be Vice Presidents so long as
they remain members of the Association. The Executive shall
have the power to appoint Vice Presidents if it is deemed
appropriate to do so.
Vice Presidents shall remain on the Executive with full
voting rights until they have served their term as President
of the Association, or have declined the office, after which
they shall retire. However, they may be co-opted by the
Executive on a temporary basis in order to be involved in
a particular sub committee or project.
The Annual General Meeting
shall be chaired by the Captain and held on the day of the
Founders’ Trophy meeting or on any such date decided
by the Executive. A Special General Meeting shall be called
by the Honorary Secretary on the requisition in writing
of at least 20 members. The Honorary Secretary shall give
21 days’ notice of all General meetings with an agenda
Any member wishing to move
a resolution at any General Meeting must send a copy thereof
signed by the proposer and seconder to the Honorary Secretary
to reach him at least 14 days before such meeting, provided
that this rule shall not apply to resolutions relating to
the Association’s accounts, elections of officers
of committees or resolutions proposed on the authority of
the Executive. Voting on resolutions shall be by a show
of hands unless a ballot shall be demanded by at least 10
members present at the Meeting.
In the event of a tie in voting,
the Chairman of the Meeting shall have an additional casting
The Accounts of the Association
shall be made up to the 31st of December in each year and
an audited copy thereof shall be presented to the Annual
The Annual Subscription and
Entrance Fee shall be at the discretion of the Executive.
The annual subscription shall be due on the 1st January
in each year.
No member whose subscription
is unpaid on the 1st February in any year may compete for
any Association prize or vote at any meeting until his subscription
is paid. Any member whose subscription is in arrears on
the 30th September in any year shall cease to exercise any
of the privileges of membership, but such privileges may
be restored on payment of the outstanding subscription(s),
if the Executive so decides.
All competitions and functions
shall be arranged as, when and where the Executive may decide.
All such competitions shall be played under the current
Rules of Golf published by the Royal and Ancient Golf Club
of St Andrews. The decision of the Executive shall be final
on all competition matters.
Any member wishing to resign
from the Association shall give notice thereof to the Honorary
Secretary in writing to reach him not later than the 31st
day of December in any one year.
Breach of Rules
The Executive shall have power
to deal summarily with any member who, in their opinion,
offends against the rules and objectives of the Association.
Alteration of Rules
Any member wishing to propose
any alteration or addition to rules shall, at least one
month prior to the Annual General meeting, make application
to the Executive and, if approved, a notice of motion setting
out the proposed alteration or addition shall be circulated
with the notice convening the Annual General Meeting. A
majority of 75% of those voting at such Annual General Meeting
shall be required to authorise any alteration or addition
to the Rules.
The Association may be dissolved
by a resolution proposed at a General Meeting duly called
for the purpose and passed by a majority which shall comprise
75% of those voting. The funds of the Association on dissolution
shall be expended in discharging the debts and liabilities
of the Association and any balance shall be expended by
the Executive in such manner as shall be directed by the
resolution of dissolution or in the absence of any such
direction in such manner as the Executive may decide.
It is the responsibility of
Members participating in Association events to provide their
own Insurance covering Public Liability, Accidental Damage
and Personal Injury.
Interpretation of Rules and Objectives
Any dispute as to the meaning
or interpretation of the Rules and Objectives shall be decided
by the Executive whose decision shall be binding on all